Confidentiality Policy

 

Millenium Micro Group is a company offering services to its affiliated merchants; such services include the provision of an e-commerce infrastructure. Millenium Micro Group is a company legally independent from your affiliated merchant Group Millenium Micro (this affiliated merchant being referred to hereinafter as “Your Merchant”), which is the entity with which you are doing business.

This Confidentiality Policy applies to the transactional websites boutique.milleniummicro.ca and shop.milleniummicro.ca or the transactional website of Your Merchant on Millenium Micro Group’s transactional website integrated platform.

This Confidentiality Policy (hereinafter “Confidentiality Policy”) is an important legal document which is binding on you, and we encourage you to read it carefully prior to accessing our websites or purchasing, installing, or using our products or services.

By browsing this website, you acknowledge that you have read and understood this Confidentiality Policy and that you agree to its terms and conditions, in particular regarding the collection and processing of your personal information as well as the use of cookies. If you do not agree with the terms and conditions of this Confidentiality Policy, please exit this website and refrain from using it.

You represent and warrant that you have obtained all necessary approvals and authorizations from any third party you may represent, or that you have the required authority to accept all provisions of this Confidentiality Policy.

Your privacy is of the utmost importance to Millenium Micro Group and to Your Merchant, who is responsible for this website in relation to you.

This Confidentiality Policy applies to visitors and clients who access or use this website. The terms “we”, “us”, “our”, and “ours” contained herein may refer to Your Merchant, with whom you are doing business, or to Millenium Micro Group, which is a party independent of Your Merchant and may process data for Your Merchant.

This Confidentiality Policy is intended to explain to you:

• How your personal information is collected and processed. Any information that may identify you is to be considered personal information. In particular, this includes your name, surname, age, mailing address, email address, location, or IP address.
• What your rights are regarding this information.
• Who has the responsibility for the processing of personal information collected.
• To whom this information is communicated.
• The website’s cookie policy, if any.

This Confidentiality Policy complements the Transactional Website Terms of Use.

This Confidentiality Policy does not apply to websites other than the present website, or to products or services we did not sell, or to other websites linked to our websites and mentioned on the present website. We encourage you to check information regarding privacy and confidentiality published on such other websites in order to understand the conditions that apply to the personal information entrusted to them, as these conditions may be different from ours.

 

1. COLLECTION OF INFORMATION, PERSONAL PREFERENCES, AND TRANSACTION-RELATED INFORMATION

We collect the following information:

• Surname
• Name
• Mailing address
• Postal code. For example, we may ask your postal code to estimate the shipping costs.
• Email address
• Telephone/fax number
• Gender or sex
• Information collected for marketing purposes; for example, lists of products, language preferences, and consent for marketing purposes
• Information regarding your transaction; for example, products you purchased, payment method, and amount paid

We may ask you other related information in special circumstances such as promotional offers. Personal information we collect is collected through the collection methods described below in Sections 2, 3, and 4.

 

2. ONLINE FORMS AND COLLECTION METHODS

Your personal information is collected through the following methods:

• Website registration form
• Order form
• Surveys
• Contests

We use the information collected through these methods for the following purposes:

• Inform you about our promotional offers
• Compile statistics
• Contact you
• Manage our website

 

3. INTERACTIVITY

Your personal information is also collected through the interactivity that may be established between you and our website. Such information is collected through the following means:

• Your comments
• Communications between you and us
• Information regarding promotional offers

We use the information collected through these means for the following purposes:

• Compile statistics
• Contact you
• Manage our website

 

4. LOG FILES AND COOKIES

We collect certain information through log files and cookies. Log files and cookies enable us to process statistics and information on our website traffic, make browsing on our website easier, and improve our services for your convenience.

 

a) Description of the information collected

In particular, we collect the following information:

• IP address
• Operating system
• Visited pages and queries
• Time and day of connection

The use of log files and cookies enables us to fulfill the following tasks:

• To improve service and personalize the welcome we offer you
• To customize user profile
• To track orders
• To perform statistical analysis

When browsing our website, third-party cookies may be stored on your computer. Such third parties include the following:

• Global Payment or other online payment or financial service provider
• Google

These websites have their own privacy policies and terms of use that may be different from ours. We encourage you to view the privacy policies and terms of use of those websites.

 

b) Rejecting the use of cookies by our website

You may configure your browser software in order to reject the use of cookies.

Should you decide to disable cookies, you may afterwards continue your browsing on our website. However, any malfunction of our website caused by such configuration may not be considered as being of our making.

 

5. SHARING PERSONAL INFORMATION

We undertake not to sell or generally trade the personal information collected. However, we may share this information with third parties for the following purposes:

• To fulfill orders
• To analyze the use of our website in order to improve it

In such case, we will only share the necessary information.

If you do not want your personal information to be shared with third parties, you may object to the sharing of your information with third parties at the time of collection or anytime thereafter, as specified in Section 9 of this policy. However, in such case, it may be difficult or impossible for you to place orders.

We may also share or disclose your personal information in the following circumstances:

• Transfer of our business – As part of a disinvestment, merger, reorganization, sale of assets, or any other transaction relevant to corporate law, or in the unlikely event of bankruptcy
• When required by law in response to a subpoena, summons, court order, or any other legal procedure; to establish or exercise our legal rights; to defend against legal claims, or as otherwise required by law.
• As may be necessary to enforce our Transactional Website Terms of Use, including in circumstances where it may be deemed necessary to investigate, prevent, or take action regarding illegal activities or suspected fraud, or to protect and defend the rights, property, or security of Millenium Micro Group, Your Merchant, Millenium Micro Group affiliates, or our clients or any other third party, or in connection with this Confidentiality Policy, Online Sales Policy, Conditions Governing the Return, Exchange, or Refund of Products Purchased Online, or other agreements.

 

6. RETENTION PERIODS FOR PERSONAL INFORMATION

The person responsible for processing personal information will store all personal information collected in the Millenium Micro Group’s website computer systems, in reasonable security conditions, for a period of three years.

Furthermore, this information may be archived for a longer period in a confidential manner where required by applicable laws, including tax matters.

 

7. TRANSFERS OF PERSONAL INFORMATION ACROSS BORDERS

The personal information we collect and process is transferred to the following countries: Canada and the United States.

Our website is hosted by: Amazon Web Services (AWS), with its head office at: 410 Terry Avenue North, Seattle, Washington, USA.

You acknowledge and explicitly agree that your personal information may be processed for the purposes stated in this Confidentiality Policy. Furthermore, your personal information may be processed in the United States, where the law applicable to the processing of personal information may be less stringent than in Canada. When you provide us your personal information, you consent to such transfer.

 

8. PERSON RESPONSIBLE FOR PROCESSING PERSONAL INFORMATION

a) Person responsible for processing personal information

The person responsible for processing personal information is the Webmaster. You may contact Group Millenium Micro by email at: [email protected]

The person responsible for processing personal information is charged with determining the purposes of and the means and resources available to the processing of personal information.

 

b) Obligations of the person responsible for processing personal information

The person responsible for processing personal information is committed to protecting all personal information collected, to not communicate such information to third parties except as otherwise provided for in this Confidentiality Policy and only for the same purposes for which such information was collected.

Furthermore, the person responsible for processing personal information undertakes to notify you in case of rectification or deletion of your personal information, unless this notification entails disproportionate costs, formalities, or procedures.

In cases in which the integrity, confidentiality, or security of your personal information may have been compromised, the person responsible for processing personal information undertakes to notify you by any means.

 

9. WITHDRAWAL AND OPPOSITION RIGHTS

You have the right to object to the processing of your personal information by this website (“right of opposition”). You also have the right to request that your personal information no longer appear, for example, in a mailing list (“right of withdrawal”).

In order to exercise your right to object to the processing of your personal information or your right to opt out with respect to your personal information, you must follow the procedure below:

Send an email to [email protected] and explain your situation. One of our representatives will get back to you within two business days of the date and time of transmission of your email.

You may also choose not to provide personal information, not to register for an account, and not to provide us with the corresponding information, or not to accept certain cookies, as described below. However, should this be the case, you may not be able to access this website or certain features of this website.

 

10. RIGHTS OF ACCESS, RECTIFICATION, AND DELETION

You may consult, correct, update, modify, or request the deletion of personal information about you by following the procedure below:

Send an email to [email protected] and explain your situation. One of our representatives will get back to you within two business days of the date and time of transmission of your email.

If you have one, you have the right to request the deletion of your personal account by following the procedure below:

Send an email to [email protected] and explain your situation. One of our representatives will get back to you within two business days of the date and time of transmission of your email.

 

11. SECURITY

The personal information we collect is stored in a secure environment. Our personnel are required to respect the confidentiality of your information.

To ensure the security of your personal information, we use measures such as the following :

• SSS Protocol (Secure Sockets Layer)
• SET Protocol (Secure Electronic Transaction)
• Access Management – Authorized Person
• Automatic backup
• Login / Password
• Firewalls

We are committed to maintaining a high level of confidentiality by integrating state of the art technological innovations, based on best practices, allowing us to ensure the confidentiality of your transactions and personal information. However, as no mechanism provides maximal security, some degree of risk is always associated with the use of the Internet for transmitting personal information.

The transmission of information via the Internet is never completely secure, and we cannot monitor or ensure its security. Any transmission of data from you to us will be made at your own risk.

Once we receive your transmission, we will follow reasonable security procedures and appropriate practices, in relation to the nature of the information received, in order to protect your personal information against unauthorized access, destruction, use, alteration, or disclosure. However, we cannot guarantee the security of your personal information. In addition, it is important that you protect yourself against unauthorized access to your password and computer.

 

12. CONDITIONS OF MODIFICATIONS TO THIS CONFIDENTIALITY POLICY

This Confidentiality Policy may be viewed at any time at the following addresses:

• Confidentiality Policy
• Politique de confidentialité

We reserve the right to change this Confidentiality Policy in order to ensure its compliance with applicable laws and trade practices.

You should periodically consult this Confidentiality Policy in order to keep informed about the latest changes to it.

However, in the case of a substantial change to this Confidentiality Policy, you will be informed in the following manner:

• We will send an email notification to clients holding a valid account including an email address.
• We will post the updated information regarding the Confidentiality Policy on the following webpages:
  • Confidentiality Policy
  • Politique de confidentialité
  • or on the relevant page of the transactional website of Your Merchant on Millenium Micro Group’s transactional website integrated platform; the effective date of the revised version will be indicated.

 

13. ACCEPTANCE OF CONFIDENTIALITY POLICY

By browsing this website, you acknowledge that you have read and understood this Confidentiality Policy and you agree to its terms and conditions, in particular regarding the collection and processing of your personal information as well as the use of cookies.

 

14. GOVERNING LAW

a) If Your Merchant is located in the Province of Quebec

This Confidentiality Policy will be governed by and construed in accordance with the laws of the Province of Quebec and the federal laws of Canada applicable therein, as provided by the provisions of our Transactional Website Terms of Use.

We are committed to complying with the legislative provisions as set forth in:

• the Act Respecting the Protection of Personal Information in the Private Sector, CQLR c P-39.1;
  and/or
• the Personal Information Protection and Electronic Documents Act (PIPEDA), S.C. 2000, c. 5.

In case the rules applicable under these acts are different in any given instance, the Personal Information Protection and Electronic Documents Act (PIPEDA) will prevail as regards Quebec residents.

 

b) If Your Merchant is located in a province or territory other than Quebec

This Confidentiality Policy and any related matters will be governed by and construed in accordance with the laws of the province or territory in which Your Merchant is located, in Canada and the federal laws of Canada applicable therein, as provided by the provisions of our Transactional Website Terms of Use.